Built for HVAC contractors · Canada & USA
Send Good/Better/Best proposals your customers actually read — and get notified the exact moment they open your quote so you can call while they're still interested.
No credit card · Set up in 10 minutes · Marketing Suite included free
Watch: send your first quote in 60 seconds
$49 USD/month · Up to 5 techs included · 14-day free trial
~$67 CAD · billed in USD
Competing tools start at $79–$169/month for the same team size
Trusted by HVAC contractors across Ontario, BC, Alberta, and beyond
“I didn't know you could see when a customer opens your quote. That changes everything.”
Paul Hughes
Hughes HVAC Home Services · Whitby, ON
“Looks more professional than companies twice my size.”
Jason K.
Calgary, AB
“Set up in one afternoon. Sent my first quote the same day.”
Steve R.
Vancouver, BC
Sound familiar?
The old way
Sending quotes by text or Word doc
Your customer can't find it. Your competitor's link still works.
No idea if they even opened it
You sent it 3 days ago. They might be talking to someone else right now.
Following up days later hoping they remember you
By the time you call, they've already moved on.
Losing jobs to bigger companies who look more professional
The other guy has a branded proposal. You sent a PDF.
With HVQuote
Professional Good/Better/Best proposal in 60 seconds
Your customer gets a mobile-friendly page they can actually read.
Notified the moment they open it — call them while they're reading
That call closes more jobs than any follow-up email ever will.
Automated follow-ups if they don't respond
HVQuote follows up on your behalf so you don't have to chase.
Look like a $5M company even with 1 truck
Professional proposals signal that you run a real operation.
Features
Know the second your customer opens your quote. Call them while it's top of mind.
Learn more →Give customers three options. Upsell naturally without feeling pushy.
Type rough job notes. Get a full professional proposal in about 10 seconds.
Learn more →Require a deposit before scheduling. Stop getting stood up.
Log every system you've ever touched. Get alerted when units are aging.
Learn more →Create annual service plans, assign to customers, and automate renewal reminders.
Learn more →Your tech marks the job complete from their phone. Invoice fires automatically.
Seasonal campaigns, win-back emails, referral program, and quote recovery SMS — all automated.
How we compare
Most platforms were built for general contractors and priced for enterprise teams.
| Feature | HVQuote$49 USD/mo | Competitor A | Competitor B |
|---|---|---|---|
| Good/Better/Best proposals | ✓ | ✓ | Basic only |
| Quote view tracking | ✓ Exclusive | ✗ | ✗ |
| AI quote drafting | ✓ Exclusive | ✗ | ✗ |
| HVAC equipment tracker | ✓ Exclusive | ✗ | ✗ |
| Aging equipment alerts | ✓ Exclusive | ✗ | ✗ |
| Deposit collection | ✓ | ✓ | ✓ |
| Auto-invoice on job complete | ✓ | ✓ | ✓ |
| Customer self-scheduling | ✓ | ✓ | Basic |
| SMS notifications | ✓ | ✓ | ✓ |
| Techs in base price | 5 techs | 1 tech | 1 tech |
| Starting price | $49 USD/mo | $79 USD/mo | $49/mo* |
| Free trial | 14 days | 7 days | 14 days |
* Competitor B entry plan (1 user only). 5-user plan: $169 USD/month.
Pricing
Everything included. No per-feature upsells.
~$67 CAD · billed in USD
Full platform included. No per-user fees. Optional add-ons available.
Marketing Suite ($19/mo add-on) included free during your 14-day trial.
✨ AI Quote Drafting — +$9 USD/month
Type job notes, get a Good/Better/Best quote in ~10 seconds. First 10 quotes free.
📣 Marketing Suite — +$19 USD/month
Seasonal campaigns, win-back emails, referral program, and quote recovery SMS. Automated retention on autopilot.
14 days free · Marketing Suite included · Cancel in 2 clicks
Is there a contract?
No. Month-to-month. Cancel anytime in 2 clicks.
What happens after the trial?
You choose a plan or your account pauses — we never charge without your permission. The Marketing Suite ($19/month) is included free during your trial and becomes a separate add-on if you want to keep it.
Do my customers need to download an app?
No. They get a link by email. No app, no account, nothing to install.
FAQ
What is HVQuote?
HVQuote is quoting and job management software built specifically for HVAC contractors with 1–5 trucks. You send professional Good/Better/Best proposals, get notified the moment a customer opens your quote, collect deposits before you show up, track equipment at every address, and generate invoices automatically when the job is done. It's $49 USD per month for up to 5 technicians.
How is HVQuote different from other field service software?
Three things HVQuote has that competing platforms don't: quote view tracking (instant notification when your customer opens your quote — no other HVAC software does this), an HVAC-specific equipment tracker with aging alerts, and AI quote drafting. On price: leading competitors start at $79/month for a single user, and $169/month for a 5-user plan. HVQuote is $49/month for up to 5 techs.
Can I use HVQuote on my phone?
Yes. The quote builder, customer list, and schedule work on any iPhone or Android. Your techs get their own mobile portal to view their jobs, upload site photos, update status, and trigger invoices — all from their phone. No app download required for your customers — they get a link by email.
How does quote view tracking work?
When you send a quote, your customer gets a link by email. The moment they click and open it, you get a real-time notification on your phone. You can see how many times they've viewed it. Most contractors call within minutes of that notification — and that call is the one that wins the job.
What is a Good/Better/Best proposal?
Instead of sending a single price, you offer three tiers — for example, a standard repair, a mid-range option, and a premium solution. Your customer picks the option that fits their budget. Contractors using Good/Better/Best pricing typically see their average job value increase 20–30% because most customers choose the middle or top option.
How does the equipment tracker work?
When you're on-site, you log what HVAC equipment is installed — brand, model, serial number, install date, and warranty expiry. HVQuote tracks the age of every unit. When a system hits 10+ years old, you get an alert and HVQuote can draft a replacement quote for you automatically. No competitor offers HVAC equipment tracking like this.
Does HVQuote work for Canadian HVAC contractors?
Yes. HVQuote was founded in Canada and serves contractors in every province. Pricing is in USD ($49/month ≈ $67 CAD). Quotes can be in any dollar amount. We comply with PIPEDA for Canadian user data.
How much does HVQuote cost?
The base plan is $49 USD/month and includes up to 5 technicians, 1 admin seat, and every core feature. There are two optional add-ons: AI Quote Drafting (+$9 USD/month, first 10 quotes free) and the Marketing Suite (+$19 USD/month — seasonal campaigns, win-back emails, referral program, and quote recovery SMS). Each extra tech or admin seat beyond the included limits is $10/month. 14-day free trial, no credit card required.
What is the Marketing Suite?
The Marketing Suite is a $19/month add-on that automates customer retention. It includes: seasonal email campaigns (spring AC tune-up and fall furnace check-up, targeted by equipment type), win-back emails to customers who haven't booked in 12+ months, automated SMS and email follow-ups on quotes that were opened but not accepted, and an automated referral program that sends customers a referral link after every paid job. Most contractors who use it recover the $19 from a single referral booking in the first month.
Is my customer data secure?
Yes. All data is encrypted in transit and at rest using AES-256. HVQuote is built on enterprise-grade infrastructure hosted on AWS. We comply with PIPEDA for Canadian users and never sell your data. Your customers never need to create an account or share any information beyond what you already have.
Can my technicians use HVQuote?
Yes. Invite your techs and they get a mobile portal to view their assigned jobs, update job status from the field, add photos, and trigger invoices when the job is done. Up to 5 technicians are included in your $49/month base plan at no extra charge.
Does HVQuote integrate with QuickBooks?
There is a basic QuickBooks Online export available. Full two-way sync is on the roadmap. If you prefer to invoice through QuickBooks, you can disable HVQuote's invoicing and use it purely for quoting and job management.
How long does it take to set up?
Most contractors send their first quote within 10 minutes of signing up. Add your business name, a few services to your price book, and you're ready. No onboarding call, no training required, no setup fee.
Your input shapes what we build
HVQuote exists because the tools available to small HVAC operators weren’t built with them in mind. We’re changing that — and we need your input to do it right.
Every feature in HVQuote came from a real contractor request. We track every piece of feedback and prioritize improvements based on what the most contractors are asking for. No corporate roadmap. No investor-driven feature bloat. Just the tools you actually need.
100%
of features prioritized by contractor votes
Join HVAC contractors across Canada and the US who are closing more jobs with HVQuote.
Start free trialFree 14 days · No credit card · Set up in 10 minutes